Position Summary:

The HR & Benefits Administrator plays a key role on our administrative team, ensuring smooth day-to-day operations while overseeing essential human resources functions. This position requires a highly organized, detail-oriented individual who can work independently, handle a wide variety of tasks, and thrive in a dynamic environment. You will support employees across the organization and be a resource for HR, benefits, and administrative needs.

Education/Qualifications:

• Associate’s Degree or relevant experience; Bachelor’s Degree preferred

• Knowledge of human resources management practices and procedures

• Proven office management, administrative or assistant experience

• Excellent time management skills and ability to multi-task and prioritize work

• Excellent written and oral communication skills

• Strong organizational and planning skills

• Proficient in MS Office

Position Responsibilities:

• Serve as the main point of contact for all employee benefits questions, including medical, dental, vision, life, disability, accident, and critical illness

• Manage and maintain all insurance carrier portals, ensuring timely updates for new hires, terminations, and qualifying life events

• Support open enrollment processes, including communications, employee assistance, data entry, and troubleshooting

• Ensure accuracy of benefit deductions and coordinate with payroll for updates or corrections

• Communicate benefit options, eligibility, and changes clearly to employees

• Maintain employee insurance files and ensure confidentiality and compliance

• Work with brokers and carriers on enrollments, discrepancies, audits, and reporting

• Lead full-cycle recruitment for all positions, including job postings, screening, interviewing support, and offer letter preparation

• Coordinate onboarding and offboarding processes, including documentation, orientations, and exit procedures

• Communicate employee benefits clearly and accurately; assist with enrollment, changes, and employee questions

• Coach managers and employees on policies, procedures, and best practices to support a consistent, compliant workplace

• Maintain and update job descriptions; support the employee evaluation process and assist with performance improvement plans

• Ensure compliance with company policies and employment laws

• Administer and update the HRIS, including employee setup, changes, and benefits data

• Post updates, policy changes, and employee communications in the HRIS portal

• Maintain accurate personnel files and documentation

• Review and process bi-weekly payroll hours with a focus on benefit deductions and adjustments

• Monitor hours for OSHA reporting and maintain safety certifications

• Manage company-wide birthday recognition and the anniversary program, including milestone tracking, ordering, and distribution

• Coordinate company apparel, including sizing, ordering, and vendor communication

• Plan and coordinate company luncheons and similar employee engagement events

• Office support duties include greet visitors, answer and direct phone calls, manage incoming and outgoing mail, maintain office supply inventory and place orders

• Perform additional tasks as needed.

Preferred Skills:

• Experience with an ERP system preferred

• Experience with HRIS (Paylocity)

• Experience with Payroll a plus

• Experience in a manufacturing environment

Benefits:

• 401(k)

• 401(k) matching

• Dental insurance

• Employee assistance program

• Health insurance

• Life insurance

• Paid time off

• Vision insurance

Work Location:

• In person (Stratford, WI 54484)

Omega Thermo Products is an equal opportunity employer. All qualified applicants receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientations, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state or local law.